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Documented setupGrok Bot + Notion or Google Drive

Grok Bot + Notion or Google Drive: one source of truth for every Bot

Keep instructions, playbooks and finished work in Notion or Google Drive, so every Bot reads the same context and saves its work where your team already looks.

CreatorsAgenciesLocal & serviceStartups
Get the starter prompt

Setup

  1. Connect Notion or Google Drive, and share only the pages or folders the Bots need.
  2. Create one handbook page: the business, your voice, policies, and where each Bot saves its work.
  3. Point each Bot's instructions at the handbook and at its own output folder or database.
  4. Bots can upload files to Google Drive or OneDrive, and they accept Notion links directly.

Starter prompt

PromptWritten by our editors from the source
Before every task, read [Notion handbook page / Drive doc] for our voice, policies and current priorities.

Save your work in [Notion database / Drive folder] with the date, your name, the task, its status (draft, approved, done) and a link to the source material.

If the handbook and my message disagree, follow my message and tell me which part of the handbook to update.

Business fit

How this stack helps specific businesses:

  • CreatorsNewsletter teams keep briefs, drafts and published pieces in one place; the Arlington Bagel's Chief of Staff works from Notion, Slack and Gmail.
  • AgenciesAgencies give each client's Bots a client folder, so nothing crosses accounts.
  • Local & serviceOwners keep price lists, policies and FAQs in one doc that every Bot answers from.
  • StartupsTeams review Bot output in the docs they already use, not in a chat window.

Watch-outs

  • Share folders, not your whole Drive. A Bot can read anything its connection reaches.
  • During his tests in August, Ryan Carr found no one-click 'open in Google Drive' and no per-client knowledge sidebar, so organize folders yourself.

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