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A Chief of Staff with specialist Bots

One Chief of Staff Bot audits the business, recommends which specialists to add, and collects a short daily report from each. New Bots are added only after a workflow works.

Grok BotCreatorsSolo foundersAgencies
Get the starter prompt

How it works

  1. Start with the Chief of Staff alone, with read access to your main tools. Its first job is an audit: what you do, how long each step takes, and where revenue comes from.
  2. Add a specialist only after the Chief has run that workflow reliably (the 'earn your agent' rule). The Arlington Bagel newsletter runs on six Bots led by a Chief of Staff.
  3. Each specialist sends the Chief five lines a day: what shipped, what is stuck, what needs a human. The Chief rolls them into one brief for you.
  4. Keep each account focused on one business. Mixing several lets context bleed between them.

Starter prompt

PromptAdapted from the source
Add this to every specialist Bot's instructions:

At 6pm each day, send the Chief of Staff exactly five lines:
1. Shipped: what you finished today
2. Stuck: what failed or is waiting, and on whom
3. Needs a human: decisions only I can make
4. Tomorrow: your top task
5. Risk: anything that could go wrong if ignored

Add this to the Chief of Staff's instructions:
At 7am, merge yesterday's reports into one brief for me. Lead with "Needs a human."

Business fit

Which businesses benefit, and how:

  • CreatorsNewsletters and media businesses split research, writing, editing and reader email across Bots.
  • AgenciesAgencies run a Chief per client account, with specialists for reporting and content.
  • Solo foundersOwners read one brief a day instead of managing each Bot.

Watch-outs

  • Bots share one computer. In replies to Debbie O'Brien's post, one user's Chief of Staff handed out 12 jobs at once and every Bot competed for the same machine.
  • Usage adds up quickly with several Bots on routines. Check your weekly usage after adding each one.
  • Keep Grok Bot focused on one project; the Stork write-up warns that running several businesses at once bleeds context and burns through usage.

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