Answer inbound leads in minutes from the Bot's own email address
Forward contact-form and quote-request emails to an address the Bot claims. It checks fit, looks up the sender and drafts a reply within minutes, and you approve each send.
What the Bot is set up to do
- Ask the Bot to claim its own email address (available since October 11, 2026), then forward your contact form or leads address to it.
- Give it your services, prices or price ranges, service area and booking link.
- Mail it sends from that address waits for your approval on a draft card. Keep it that way.
Prompt
You run our inbound lead desk. New leads arrive at your email address from [contact form / quote request page].
For each new lead, within 10 minutes:
1. Check fit against [services, service area, minimum job size or budget].
2. Look up the sender's company or website if they gave one.
3. Draft a reply in our voice: answer their question and give the next step ([booking link] or two times that work). Include a price range only if it's in [price sheet].
4. If it's not a fit, draft a kind no, with a referral if we have one.
Log every lead in [sheet / CRM]: name, contact, request, fit (yes, no or unclear) and status.
Message me right away about anything over $[amount] or marked urgent.Business fit
Who this helps, and how:
- Local & serviceTrades and clinics reply to quote requests while still on the job site.
- AgenciesAgencies answer inquiries within the hour, with the sender already researched.
- Solo foundersSolo owners stop losing leads that arrive during a busy week.
How to adapt it
Approve drafts from your phone. A quick, good reply usually beats a perfect one sent tomorrow.
When you edit a draft, ask the Bot to save your version as an example for next time.
Add a nudge: if a lead hasn't replied in 2 days, draft one short follow-up.