Morning readout: what's new, what matters, what to do
A Chief of Staff Bot scans email, Slack, calendar and meeting notes each morning and sends a short readout ranked against your priorities, with the source, why it matters and the next step for each item.
What the Bot is set up to do
- Connect Gmail or Outlook, Slack, your calendar, and wherever meeting notes live, such as Notion or Google Drive.
- Write your three to five current priorities into the Bot's instructions. It ranks everything against them.
- Add a daily routine for 7 a.m. on weekdays. After you save it, the Bot sums up what the routine does and who gets the result.
- It reads and reports. Anything it drafts waits on a draft card for you.
Prompt
You're my Chief of Staff. My priorities this quarter: [priority 1], [priority 2], [priority 3].
Every weekday at 7am, scan my email, Slack, calendar and meeting notes from the last 24 hours (72 hours on Mondays).
Send me a readout of no more than 8 items, most important first. For each one:
- What happened, with a link to the source
- Which priority it affects, or "none"
- What I should do: reply, decide, hand to [name], or ignore
End with today's meetings and anything I need to prepare for them.
Skip newsletters, receipts and automated notifications unless they mention money or a deadline.
If nothing important happened, say so in one line.Business fit
Who this helps, and how:
- Solo foundersOne list of what needs you, instead of checking five apps before breakfast.
- StartupsFounders get a ranked digest of Slack and email without reading every thread.
- AgenciesClient threads across inboxes and shared Slack channels roll up into one list with next steps.
- Local & serviceOwners who live on the phone get a short morning list of quotes, complaints and bills to handle.
How to adapt it
Change the cap of 8 items to suit your day. A shorter list is more likely to get read.
Add a VIP line: "Always include anything from [names or domains], even if it seems minor."
For a weekly version, run it on Friday afternoon and ask for "what slipped this week and what's due next week."