Draft Client Replies and Proposals With the Gemini Already in Your Workspace Plan
Google's US pricing page lists the Gemini AI assistant in Gmail on Business Starter ($7 per user a month) and Gemini in Gmail, Docs and Meet on Business Standard ($14). Help me write drafts replies and proposals from a short instruction.
What it takes
- Cost
- Free planGemini: Free with a Google account. Google AI Plus is $4.99 a month and Google AI Pro is $19.99 a month; Ultra starts at $99.99.Price checked Oct 15, 2026 on gemini.google. Prices change; check before you buy.
- Setup time
- Under an hourOur estimate from the source, for one business.
- Skill needed
- No codeApps and settings only.
Explain it simply
If your business already pays for Google Workspace, Gemini may already be in Gmail and Docs. In Gmail you click Help me write and describe the reply; in Docs it drafts a proposal from your notes and price list. You check the prices and scope, then send.
What was done
This is a setup from Google's documentation, not a business's story. Open the client's email thread, use Help me write to draft the reply, then draft the proposal in Docs with Gemini from your price list and a past proposal.
How it went
No business result is claimed. Which Gemini features you get depends on your Workspace plan, as listed on Google's pricing page (checked Oct 17, 2026).
- Google's headline prices may assume a yearly commitment; confirm the billing term at checkout.
- Nothing is sent without your click. Check every price and date in the draft.
Prompt
Context: You are an owner-operator who answers client enquiries and sends simple proposals from Gmail and Google Docs.
GMAIL "HELP ME WRITE" PROMPT (open the client's email, click Reply, then Help me write):
"Reply to [CLIENT_FIRST_NAME] about their request for [SERVICE]. Thank them, confirm we can do [SCOPE_SUMMARY], give the price range [PRICE_RANGE] and say a fixed quote follows after [NEXT_STEP]. Offer two call times: [TIME_OPTION_1] or [TIME_OPTION_2]. Friendly, confident, under 120 words, no exclamation marks, sign off as [YOUR_NAME], [BUSINESS_NAME]."
GOOGLE DOCS GEMINI PROMPT (new doc from your proposal template):
"Using the attached email thread and @[PRICE_LIST_DOC], draft a one-page proposal for [CLIENT_COMPANY]: 1) their goal in their words, 2) scope as bullet points, 3) what is not included, 4) timeline [TIMELINE], 5) price table from the price list only, 6) next step and acceptance line. Use our template headings and don't invent prices."Our template, written from the source and the vendor docs; the source did not publish its own prompt. Replace the [brackets] before you use it.
Business fit
Who this helps, and how:
- Agenciesturn a client thread and last month's proposal into a new draft in Docs.
Trades and local services on Gmail: reply to quote requests faster with your own price list pasted in.
Local & service
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Similar tools
Other tools for this job, and how they differ. Chosen by our editors, never paid for.
- Microsoft 365 Copilot
The same idea for Outlook and Word; Copilot Chat is included with eligible plans.
- ChatGPT
Works outside your inbox; you copy the thread in and the draft back out.
“Light evidence” (grade D) means: A brief, early or in-progress claim. Treat it as an idea to test, not proof. How we grade. Spotted a mistake? Suggest a correction.