Turn a Narrated Phone Video of a Task Into a Printable Staff SOP
Film yourself doing a task while explaining each step, upload it to the Gemini app and ask for a one-page checklist. Gemini's free plan accepts up to 5 minutes of video in total; a transcript in Claude or ChatGPT also works.
What it takes
- Cost
- Free planGemini: Free with a Google account. Google AI Plus is $4.99 a month and Google AI Pro is $19.99 a month; Ultra starts at $99.99.Price checked Oct 15, 2026 on gemini.google. Prices change; check before you buy.
- Setup time
- Under an hourOur estimate from the source, for one business.
- Skill needed
- No codeApps and settings only.
Explain it simply
Nobody has time to write training manuals. Record a two-to-five-minute video of yourself closing the bar or packing an order, talking through each step. Gemini can watch the video and write a numbered checklist a new hire can follow on day one.
What was done
This is a template built from Gemini's help pages, not a business's story. Record the task on a phone while narrating, upload it to the Gemini app, run the prompt, then have a new hire follow the draft once and fix the gaps.
How it went
No result is claimed. Google's help page says each video can be up to 2 GB and "Total video length can be up to 5 minutes" on the free plan (1 hour on Google AI Pro or Ultra).
- The help page checked is the Android version; web-app video upload was not re-checked.
- Don't film customers or screens with personal data. Check food-safety, chemical or clinical steps against the official rule.
Prompt
Context: You are an owner or lead who does a task well and needs new hires to repeat it the same way. Record it the next time you do it.
I uploaded a short video (or transcript) of me doing [TASK_NAME] at [BUSINESS_NAME].
Turn it into a one-page printable Standard Operating Procedure that a brand-new hire can follow on day one.
Format:
- Title and goal: what the task is. Include a target time only if I said one in the video.
- Tools and supplies to grab first: bullet list.
- Step-by-step checklist: numbered steps starting with an action verb, each with a [ ] checkbox. One action per step.
- Safety and hygiene notes: only what I said or showed, plus "[CHECK: add any required rule from [RULES_SOURCE]]" if none were mentioned.
- Common mistakes: 2–3 things I warned about.
- "Done right" check: one sentence describing what finished looks like.
Rules:
- Use only what is in the video or transcript. If a step is unclear or skipped, mark it "[UNCLEAR at mm:ss]" instead of guessing.
- Plain language, [READING_LEVEL] reading level, fits on one printed page.Our template, cleaned from an outside draft and checked against the official help pages. Replace the [brackets]; check every number before you act on it.
Business fit
Who this helps, and how:
Cafés, salons and detailers: turn the way your best person does a task into a checklist taped at the station.
Local & serviceOnline stores: record how fragile orders are packed so every packer does it the same way.
Shopify & ecommerce
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“Light evidence” (grade D) means: A brief, early or in-progress claim. Treat it as an idea to test, not proof. How we grade. Spotted a mistake? Suggest a correction.