Grok Bot prompts that run real business work

You're my Chief of Staff. My priorities this quarter: [priority 1], [priority 2], [priority 3].

Every weekday at 7am, scan my email, Slack, calendar and meeting notes from the last 24 hours (72 hours on Mondays).

Send me a readout of no more than 8 items, most important first. For each one:
- What happened, with a link to the source
- Which priority it affects, or "none"
- What I should do: reply, decide, hand to [name], or ignore

End with today's meetings and anything I need to prepare for them.
Skip newsletters, receipts and automated notifications unless they mention money or a deadline.
If nothing important happened, say so in one line.

Every weekday at 5:30pm, look through what I sent today: email, Slack messages and my meeting notes.

Find every commitment I made, like "I'll send", "let me check", "we'll get back to you by" or "I'll introduce you".
Add each one to [Notion page or Google Doc] with: who it's for, what I promised, the due date (stated or implied), and a link to where I said it.

Mark anything past due. For each overdue item, draft the follow-up in my voice and leave it for my approval.
When you see I've done something, remove it from the list and tell me what you removed.

Every Friday at 3pm, review the week for every Bot on this account.

Use their daily five-line reports, their routine runs, and the drafts I approved, edited or discarded.

For each Bot, tell me:
- Shipped: what it finished this week
- Stuck: what failed or waited on me, and why
- Clean runs: how many routine runs finished without my correction
- Recommendation: keep as is, give it more scope, narrow its job, or pause it, with one line of evidence

Then list any job two Bots both did, and any job no Bot owns.
Don't change any Bot, routine or permission. Propose, then wait for me.

Every Monday at 8am:

1. Search my email for receipts and invoices from the last 7 days. Save each PDF to [Google Drive folder]/[year]/[month] and log it in [sheet or QuickBooks]: date, vendor, amount, currency, payment method, category.
2. Use only these categories: [list]. If you're unsure, mark it "Needs review" instead of guessing.
3. Send me a summary: total spent and totals by category, compared with the weekly average of the last 4 weeks. Show the arithmetic.
4. List card charges with no matching receipt, and draft a reminder to whoever made each one.

Never delete emails or change anything already reconciled.

Every Tuesday and Thursday at 9am, check QuickBooks Online for invoices that are past due.

For each one, find the last email thread with that client and draft a follow-up from [email address] in my voice:
- 1–14 days late: a friendly reminder with the invoice number, amount, due date and payment link
- 15–44 days late: firmer, and ask when they expect to pay
- 45 or more days late: don't draft. Add it to a list for me to call.

Skip any client tagged [do-not-chase] and anything I've noted as disputed.
Send me a table: client, invoice, amount, days late, action taken. Total the overdue amount at the bottom and show the sum.

Every Monday from January 15 to April 15:

Search my email for [tax year] tax documents: 1099-NEC, 1099-K, 1099-INT, 1099-DIV, 1098, W-2, K-1, and year-end statements from [banks, brokers, payroll provider].
Save each attachment to [folder]/[tax year]/Forms and add a row to [sheet]: payer, form type, date received, and these amounts: [boxes to record, e.g. 1099-NEC box 1].
If a form is only available by logging in to a portal, list the portal. Don't log in.

Compare with [last year's list] and tell me which payers haven't sent anything yet.

Never copy Social Security numbers or full account numbers into the sheet or the chat. Mask them, for example ***-**-1234.

Every Monday at 7am, build my cash readout from [QuickBooks Online / bank connector / spreadsheet].

Count these accounts as cash: [list]. Ignore transfers between them.

Show each step with the numbers:
1. Cash today = sum of balances in the cash accounts
2. Net burn for each of the last 3 full months = total spending − total income
3. Average net burn = (sum of the 3 monthly burns) ÷ 3
4. Runway in months = cash today ÷ average net burn. If burn is zero or negative, say "cash-flow positive" instead.

Then list the 5 biggest expenses last month, any vendor up more than 25% month over month, and any income source that dropped.
If runway is under [6] months, say so in the first line.
Label every figure "from [source]" or "calculated", and list anything you couldn't find instead of estimating it.

Every Monday, pull last week's and month-to-date spend and results for each channel and campaign in [Meta Ads, Google Ads, other].
Match revenue or leads from [Shopify / CRM] where you can, and tell me where you couldn't.

My monthly budget is $[amount]. My target is [cost per order / cost per lead / return on ad spend] of [number].

Send me:
1. A table per campaign: spend, results, cost per result, and the target, with the arithmetic shown
2. Month-to-date spend against the budget, and projected month-end spend at the current daily rate (month-to-date spend ÷ days so far × days in the month)
3. A recommended reallocation within the budget: what to cut, what to raise, by how much, and why

Hold every change for my approval. Never raise total spend above the budget.

Find every recurring software and service charge from the last 6 months in my email receipts and in [QuickBooks / card statements].

Make a table: tool, what it's for, monthly cost (for annual plans, divide the annual price by 12), seats, renewal date, and who uses it.
Total the monthly cost and show the sum.

Mark as "possible cut": two tools doing the same job, tools with no logins or emails in 60 days (where you can see that), and seats for people who have left.

Don't cancel or downgrade anything. Send me the list, and for each cut I approve, tell me exactly what you'll do before you do it.

Every Wednesday at 10am, work through these portals:
- [Supplier portal]: download new invoices to [folder] and check open orders for delays
- [Software admin console]: list seats assigned to anyone not on [team list]
- [Insurance / license / domain portal]: note any renewal due in the next 60 days

Follow the same path each week. If a page looks different or a login fails, stop and tell me instead of improvising.

Report exceptions only: late orders, price changes, renewals due, unused seats, failed logins.
If nothing needs me, reply "All clear" with the date.

Don't buy, renew, cancel or change settings without my approval.

Every day at 7:30am, check my Shopify store and send me exceptions only:

1. Low stock: variants at any location that will run out in under [14] days at the last 30 days' sales rate. Show units on hand, units sold per day, and days left (units on hand ÷ units per day).
2. Stuck orders: paid orders not fulfilled after [48] hours, oldest first.
3. Unusual: orders over $[amount], several orders to one address, or a product whose sales doubled or halved week over week.

Then draft a reorder list for [supplier] with quantities to cover [30] days, for my approval.
Don't change inventory, products or orders.

Read every contract, insurance certificate, permit and license in [folder].

For each one, add a row to [sheet or Notion database]: other party, document type, start date, end date, auto-renews (yes or no), notice period, cancellation deadline (end date minus notice period), price and price-increase terms, and a link to the file.
Quote the exact clause for every date you use. If a date is unclear, write "check" instead of guessing.

Every Monday, check for new files and send me anything with a deadline in the next 60 days, soonest first.
Remind me again at 30 days and 7 days. Never contact the other party.

First, read my last 50 posts on [X / LinkedIn] and write a style guide in 8 lines or fewer: length, openings, tone, formatting, emoji, hashtags and calls to action. Wait for my OK.

Then, every weekday at 11am, check [changelog / new products in Shopify / Notion launch page / client wins doc] for anything new since yesterday.
For each item worth sharing, draft:
- One X post under 280 characters
- One LinkedIn post under 1,200 characters

Use only facts from the source, and link to it. Park every draft for my approval. If nothing is new, don't draft anything.

Two days before each issue of [newsletter name], which goes out every [day]:

1. Collect everything since the last issue from [Notion / Drive / Slack / calendar / Shopify]: launches, customer wins, new posts, upcoming events and useful links.
2. Write the issue in our voice, using [last 3 issues] as examples, with these sections: [sections].
3. Keep it under [600] words. Every claim needs a link or a source in our tools. Put anything you're unsure about in a "Check" list at the top, not in the body.
4. Suggest 3 subject lines under 50 characters.

Save the draft as a Page for my edit. Don't send or schedule it.

Every night, check these competitors: [name: site, pricing page, X account] for each.

Report only meaningful changes since your last check:
- New products, features or services
- Price or plan changes (show old and new)
- New offers, guarantees or positioning on their homepage
- Their X posts about launches that drew unusual engagement

For each change: what changed, a link, and one suggestion for us, or "no action".
If nothing meaningful changed, send nothing.
Keep a running log in [Notion page / Google Doc] so you can compare week to week.

Every night, take the next [10] accounts from [sheet / CRM view].

For each account:
1. Research the company: what they sell, recent news, hiring, funding, and posts from their leaders on X or LinkedIn in the last 30 days.
2. Pick the best contact for [our offer]. Score them 1–5 on fit and 1–5 on timing, with one line of evidence for each score.
3. Skip anyone already in [CRM] or emailed in the last 90 days.
4. For scores of 4 or higher, draft a 90-word email and a 300-character LinkedIn note in my voice. Mention one specific thing from your research. No invented compliments or claims.

Leave a review list for 8am: account, contact, scores, evidence and drafts. Don't send anything.

Every hour from 8am to 5pm, check my calendar for external meetings starting in the next 60 to 120 minutes that you haven't prepared yet.

For each one, send me a prep pack in under 250 words:
- Who's attending: role, company, and anything they've posted publicly in the last 30 days
- Last touch: our most recent email, call note or CRM activity, with a link
- Open threads: questions or promises still unanswered on either side
- Suggested agenda: 3 points, plus the one question I should ask

If you can't verify something, leave it out.

You run our inbound lead desk. New leads arrive at your email address from [contact form / quote request page].

For each new lead, within 10 minutes:
1. Check fit against [services, service area, minimum job size or budget].
2. Look up the sender's company or website if they gave one.
3. Draft a reply in our voice: answer their question and give the next step ([booking link] or two times that work). Include a price range only if it's in [price sheet].
4. If it's not a fit, draft a kind no, with a referral if we have one.

Log every lead in [sheet / CRM]: name, contact, request, fit (yes, no or unclear) and status.
Message me right away about anything over $[amount] or marked urgent.