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Best AI meeting notetaker

Which AI notetaker should a small team use for calls?

All four write summaries and action items. They differ in the free plan, CRM sync, Slack and whether a bot joins the call. Tell attendees you are recording and follow local consent law.

Last reviewed Oct 18, 2026Picks are editorial and never paid for

  1. 1

    FathomBest free plan, and best for sales teams

    Free forever with unlimited recordings; Business adds CRM field sync and call scorecards. Bluleadz reports 7.5 hours a week saved per rep on notes and CRM updates (vendor case study).

    Evidence grade CA HubSpot Agency's Sales Team Syncs Fathom Call Notes Straight Into…Evidence grade DCoach Sales Reps From Recorded Calls With Fathom Scorecards and a…
  1. 2

    FirefliesBest for teams that live in Slack

    The cheapest yearly paid seat here ($10), a Slack Assistant and HubSpot sync. Bee Techy estimates 30 hours a week saved across its teams (vendor story).

    Evidence grade CA 50-Person Web Agency Uses Fireflies Recaps and Tasks to Keep Every…Evidence grade CA 60-Person Agency Reuses Every Fireflies Recording for CRM Notes…
  2. 3

    OtterBest for live transcripts and handoffs

    Real-time transcripts with AI Chat, and a .edu discount. Asset Panda turned sales calls into onboarding notes (vendor case study). The free plan is capped at 300 minutes a month.

    Evidence grade CAsset Panda Runs the Same Otter Prompt on Every Sales Call to Write…Evidence grade CA College Gives Students Otter to Turn Lectures Into Outlines and…
  3. 4

    GranolaBest when you don't want a bot on the call

    Captures notes from your device audio with no bot joining, then syncs to your CRM on Business.

    Evidence grade BA Facilitator Cut Two-Day Workshop Prep From 10–13 Hours to Under 4…