Vendor or secondhand (grade C: vendor or secondhand)Vendor customer story (Fireflies, Jan 28, 2026). The 30 hours is the agency's estimate. The Slack steps are from the product page.

A 50-Person Web Agency Uses Fireflies Recaps and Tasks to Keep Every Meeting Accountable

Bee Techy, a 50-person web agency, uses Fireflies recaps, Fireflies Tasks, its CRM integration and the API, and estimates saving 30 hours per week across management, recruiting and client teams.

Who this is about: Web agency of about 50 people in Los Angeles (Bee Techy)

FirefliesSlackAgencies StartupsAssisted

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OperationsAdded Oct 18, 2026Source: fireflies.ai

What it takes

Cost: Free planFireflies: Free plan with limited AI summaries and 400 minutes of storage. Pro is $10 per seat a month billed yearly ($18 monthly), Business $19 ($29 monthly), and Enterprise $39, billed yearly only.Price checked Oct 17, 2026 on fireflies.ai. Prices change; check before you buy.
Setup time: Under an hourOur estimate from the source, for one business.
Skill needed: No codeApps and settings only.

Explain it simply

Fireflies records each meeting and writes a recap with decisions and who owns which task. Its Slack app can post that recap to the right channel, and anyone can tag @fireflies.ai in Slack to ask what was agreed.

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What was done

Bee Techy's 15 managers use Fireflies recaps, Fireflies Tasks, the CRM integration and the API to replace manual meeting recaps.

The Slack steps in the prompt come from Fireflies' Slack Assistant page: post notes to channels, summarize threads and ask @fireflies.ai questions across meetings.

How it went

Fireflies' story: "Bee Techy estimates saving 30 hours per week across management, recruiting, and client teams by eliminating manual recaps and reducing follow-up clarification."

The story does not say Bee Techy used the Slack Assistant; that part is from Fireflies' product page.
Some clients object to notetaker bots joining calls; ask first.

Prompt

PromptWritten by our editors from the source

Context: You are an operations lead at a 10–50 person team. Every internal and client meeting should leave a recap, owners and due dates in the right Slack channel.

CUSTOM NOTE TEMPLATE (Fireflies > summary/template settings):
Title: [TEAM_NAME] Meeting Recap
Sections, in order, with bullets. Write "None" if empty:
1. Decisions made (who decided)
2. Action items: Owner | Task | Due date (flag any item with no owner as UNASSIGNED)
3. Blockers and risks
4. Client commitments (exact quotes, with timestamps)
5. Open questions to resolve before [NEXT_MEETING_CADENCE]
Keep it under [WORD_LIMIT] words. Do not invent dates or owners.

SLACK ROUTING RULE (set per channel): client meetings for [CLIENT_NAME] go to #[CLIENT_CHANNEL]; internal standups go to #[TEAM_CHANNEL].

IN-SLACK PROMPTS FOR THE TEAM:
"@fireflies.ai catch me up on this thread and list anything assigned to me."
"@fireflies.ai what did we promise [CLIENT_NAME] about [TOPIC] in the last [N] meetings? Quote it with dates."

Our template, written from the source and the vendor docs; the source did not publish its own prompt. Replace the [brackets] before you use it.

Business fit

Who this helps, and how:

Agenciespost each client call's recap and owners to that client's Slack channel.
Teams of 10 to 50: let anyone ask what was decided in last week's meetings without a recap email.
Startups

Similar tools

Other tools for this job, and how they differ. Chosen by our editors, never paid for.

Fathom
Routes tracked topics to Slack but has no channel-summarizing assistant.
Granola
No bot joins the call; notes are built from your device audio.

“Vendor or secondhand” (grade C) means: A tool maker's case study, a promotional demo, or someone else's write-up. How we grade. Spotted a mistake? Suggest a correction.